Administrative Support Assistant (OA)

Manages reception area, to include receiving visitors and incoming phone calls, determines the nature of the call or the business of the visitor and directs the call/visitor as required. Maintains the Division Chief's calendar, scheduling appointments and conferences. Assembles and organizes material for Division Chief to use during meetings and speaking engagements. Provides a broad range of office automation support to the Division, using a variety of electronic data processing systems. Serves as timekeeper and is responsible for monitoring the time and attendance system. Serves as the travel program point of contact. Plans for travel, arranging schedules of visits, and reservations. Prepares and processes blanket and specific travel authorizations and vouchers and maintains records pertaining to employee's travel activities. Prepares, compiles, and edits correspondence, memoranda, reports, data and forms specific to MSHA administration, office management, and production of technical