Student Trainee (Administrative Support)

As a Student Trainee, you will actively engage in the following duties: Receives telephone calls and visitors; using tact, diplomacy, and judgment, ascertains the nature of the calls or business of the visitors. Answers phones and transfers calls to appropriate individuals. Logs trouble calls and ensures appropriate department is notified. Proactively and professionally facilitates the setup, coordination and scheduling of office meetings and teleconferences with internal and external organizations. Reviews incoming correspondence and distributes correspondence to staff members and prepares replies to general inquiries and routine actions. Maintains office files and ensures they are compliant with applicable regulatory guidance and that confidential material is properly protected. Uses office automation systems and various software packages to accomplish work. Under supervision, assignments include preparing correspondence, reports, records, statistical and narrative material, and mess