SECRETARY (OA)

Receives telephone calls and visitors, referring to staff members and forwarding to the supervisor only those calls or visitors requiring their attention. Maintains calendar of supervisor's activities such as conferences, meetings, or other functions. Reviews all mail/correspondence for proper staffing, grammar, punctuation, typographical errors, enclosures, and otherwise to assure mail is ready for signature. Makes necessary arrangements for conferences including space, time, contacting people, and other matters based on information provided by the supervisor. Performs Timekeeping functions including time certification. Prepares/finalizes travel orders, makes travel arrangements, hotel reservations, etc. Prepares travel vouchers using the Corps of Engineers Financial Management Systems (CEFMS). Establish and prepare guidance of office procedures to lower-level secretaries throughout the organization.